September grant round is just around the corner

The Grants Committee evaluates grant proposals every two months (rules 1.1). We accept grant proposals all the time, and in this round, we will evaluate proposals which we get between July 15th till September 14th. I will post a CFP tomorrow, September 1st my time, on the TPF news.

Some readers may remember that I discussed the budget in July. Let me be clear; the grant limit is still $10,000 as announced in February.

Read on if you are interested on our budget.

As we funded $6,000 grant in the July round, the allocatable money we have for 2014 is $5,200.

At the same time, let me stress the basic rule for the grant application: Don't try to calculate your proposal based on the budget we have. While the budget is one factor, ultimately your grant value should not be influenced by the budget we have.

For example, if you think your grant is worth $8,000, submit a proposal with $8,000. Don't lower it just because of our remaining budget. The committee's initial decision whether to fund the grant will not be influenced by the remaining budget either.

It is true that we need to handle the situation differently if we want to fund more than we are allowed; but we will do our best to make it our issue, not grantee's issue.

Want to see how we will deal with this? Submit a proposal and see :)

Want to help the Perl community? Here's how.

Please respond by tomorrow (Aug 15th).

Grants Committee Looking For Volunteers - The Perl Foundation

July 2014 Grant Proposals

We have received two proposals for this round. Take a look and give them feedback. Your input is important for us to determine how to use the community money.

If you have a grant idea but missed this round, you can still submit a proposal now. We will review them in the Septermber round.

Grants Committee Budget

I don't know the Grants Committee ever published the annual budget. I see reasons to do so and not to do, but let's do it. Transparency is a good thing.

Conclusion first. The Grants Committee's budget for 2014 is $16,000.

Here is how it works.

Rule #1: The committee evaluates and funds grants every two months. At the point of funding, the money is "spent".

Suppose you submit a grant proposal of $3,000. Your proposal is great, the community feedback is all positive, and your grant is funded. At this point, we have spent the money; it's like putting the $3000 in a special envelope that has your name on it. The money is still in the TPF safe but it is reserved for you.

Rule #2: We are out of the money when all the money is spent for the year.

Suppose our budget was $9,000. If we funded three grants each of which is worth $3000, we would be done for the year. No more grants would be funded even if these grants were still running. We would not have CFP in this scenario.

Rule #3: Grant cancellation brings the money back.

Grants are cancelled at times. We open the "envelope" and put the money back into the allocatable pool. We are back in business and resume the CFP process.

Where we are right now

We have two running grants which are worth $4,800 in total, so we have $11,200 allocatable for the rest of the calendar year 2014.

Note that the committee is not obliged to use all the money. On the other hand, the committee may choose to use all the money early.

When you apply, therefore, don't try to calculate your proposal based on the budget we have. For instance, it would be a mistake if you define your grant as $11,200 / 3 just because there are three remaining rounds. While the budget is one factor, ultimately your grant value should not be influenced by the budget we have.

Grants Cancellation

As announced in the official blog (link), three grants have been cancelled. All of them have been stalled for some time.

It is neither a pleasant nor easy decision for us to cancel grants regardless of a reason. I understand the grant managers and the grantees did their best to make progress but delivering a grant is not always easy.

One of the major reasons to terminate grants is our budget. In the next post, I will discuss our budget and explain why it is necessary to cancel stalled grants.